How to Use the Advanced Routine Builder

How do Parallel Sub-Group Labs work without causing room or teacher conflicts?

When a student batch splits into sub-groups (e.g. [G1] and [G2]), our optimization engine assigns dedicated teachers and separate laboratory rooms to each sub-group in the exact same time slot. Joint batch-level occupancy tracking ensures that no student group is scheduled in two places simultaneously, while room and faculty collision constraints guarantee that neither teacher nor laboratory is double-booked.

What is Synchronized Slot Tagging and when should our institution use it?

Synchronized Slot Tags couple parallel elective courses or alternating lab rotations into the exact same time period across multiple classes or sub-groups. For example, if Grade 11 offers elective choices between Computer Science, Biology, and Economics, assigning the same sync tag (e.g., SYNC_ELEC1) forces the solver to schedule all three elective lectures at the exact same hour across three separate classrooms, preventing student timetable fragmentation.

What is the difference between FULL and PRO-RATA Teacher Workload Accounting?

Institutions handle teacher workload for simultaneous split-sessions differently:

• FULL Mode (1.0 Credit): Every supervised simultaneous sub-group session counts as a full teaching hour towards the instructor's weekly cap (standard for science laboratory demonstrators and standalone group mentors).
• PRO-RATA Mode (Proportional Credit): If multiple instructors co-supervise or divide a class among multiple sub-groups, the workload is distributed proportionally (ideal for modular or team-teaching policies).

How does Session Partitioning prevent multi-period labs from crossing the lunch break?

Continuous multi-period blocks (such as 2-period science experiments or workshop sessions) are strictly governed by Session Partitioning Cuts. If your institution's recess is scheduled after Period 4, the engine creates a hard boundary partition between Period 4 and Period 5. This prohibits a 2-period lab block from being placed across Period 4 and Period 5, keeping academic sessions and recess intervals completely intact and undisrupted.

What deliverables and file formats will our school receive upon completion?

Every completed order provides an instant download bundle tailored to your institution's scale:

• 📊 1 Master Excel Workbook (.xlsx): Comprehensive multi-tab spreadsheet featuring the consolidated Master Routine plus individual dedicated worksheets for every Student Batch, every Faculty Member, and every Classroom/Lab.
• 📄 4 Categorized A4 Landscape PDFs: Direct-to-print PDFs for Master Routine, Student Batches, Faculty Routines, and Room Occupancy Schedules (ready to mount on classroom doors).
• 📚 1 All-in-One Consolidated PDF Routine Book: Bound administrative publication featuring dynamic Page X of Y footers and formal 3-column authority signature blocks (Prepared By, Verified By, Approved By).
• 📅 Smartboard & Digital Calendar Feeds (.ics / .zip): Standard iCalendar files with weekly recurring events for instant one-time import into classroom Interactive Flat Panels (Smartboards), Google Calendar, Microsoft Outlook, and smartphones. Includes Master School .ics plus dedicated Room, Batch, and Faculty calendar bundles.

How does the Theory-Practical Faculty Continuity constraint work?

In STEM and polytechnic curricula, students achieve higher comprehension when the instructor explaining the theoretical lectures is also present during hands-on laboratory sessions. Our engine normalizes course base names (e.g., Advanced Manufacturing Processes and Advanced Manufacturing Processes Practical) and enforces constraints ensuring that at least one theory instructor is on the teaching team for the practical lab of that batch.

Is there a fast way to upload the entire curriculum?

Yes, there is a provision to upload the curriculum in bulk using a template:

1. Download the curriculum template.
2. Arrange your data into the simple column format provided.
3. Upload the file to automatically fill in the system.

💡 Note: You can still make edits and changes after the upload is complete.

How do we integrate the Routine Builder if 50% of our timetable is already fixed and we only need to solve the remaining 50%?

Ans: Seamlessly. You do not need to rebuild your routine from scratch:

• • Bulk Curriculum Upload: In your input template, enter the allocated subject and teacher's name for each batch and room/lab for the fixed portion, and leave all other unallocated periods blank.
• • Constraint Formulation: The engine treats your populated cells as hard locks and solves only for the empty slots.
• • Advanced Adjustments: You can also utilize the Advanced Rule Matrix in the final configuration step (Section 6) to set custom teacher load caps, designate rest breaks, or reserve specific rooms before running the final automated optimization pass.

Which submission pathway should our institution choose: Direct Option (Option 1) or Helpdesk Option (Option 2)?

The optimal choice depends on your institutional setup, prior experience with the portal, and whether you need human support:

• 👨‍🏫 Helpdesk Option (Option 2: Coordinator Assisted Desk – Recommended for Newly Registered Users): If this is your first time using our portal, or if your school has tight laboratory constraints, multi-teacher shared classes, or complex elective divisions, choose the Helpdesk Option. A senior academic coordinator personally audits your workload caps, tests feasibility, and coordinates edge adjustments with you over WhatsApp/Phone before solving. The Helpdesk Option also unlocks 15-Day Institutional PO Invoice Billing, allowing schools to verify deliverables before payment.
• ⚡ Direct Option (Option 1: Instant Auto-Solve): If you are an experienced coordinator whose curriculum data, period allocations, and teacher availability grids have already been validated, the Direct Option executes immediately in the multi-threaded solver queue for instantaneous generation at standard credit rates with direct wallet debit.

How do I calculate the credits required for my problem size?

Ans:

1. Enter all your required inputs.
2. Check the bottom of the screen to see the exact credit amount needed to generate the routine bundle.
3. Save the job and top up your account with the displayed amount.
4. Click Generate Routine.